Vacation Extra Centres
At the airport

The student's complete flight details must be sent to us as soon as possible.

If the student is booked with the airline as an unaccompanied minor, it is VERY IMPORTANT to inform us in advance.

Students who have booked a transfer with Kings will be met at the Airport by a Kings guide or the appointed taxi driver. Students should look for a sign which says Kings Oxford.

If a student cannot find the Kings guide, the student should go to the Airport Information Desk and show the staff a copy of their Kings Confirmation Letter. Some airports no longer have an Information Desk. In this case the student should go to the nearest “Costa Coffee”, which is a pick-up point for our taxi drivers. In this situation, it is important not to panic and remain within the terminal building. Airports are big and busy, but Kings has been collecting students for many years. We will look after them!

We advise all students to travel with the following documents:

  • Passport (with Visa if required) — ID card is sufficient for EU students
  • Kings Letter of Consent to Travel (to be completed by parents)
  • Kings Booking Confirmation Letter

For flight delays or other travel emergencies, please telephone the Travel emergency number: +44 (0) 7421 420 020.

If a student is arriving to or departing from the campus with a parent/guardian, we do require information on their arrival time and/or pick up time from campus in advance.
Kings will provide you with a document to complete prior to your arrival date. Students are not permitted to travel on their own to or from the campus.
Please note for arrivals the drop off time to centre is between 3pm – 6pm.
Please note for departures the pick up time from centre is between 9am – 11am.